February 23, 2022
The DVSA have today released Special Notice 02-22, which includes several changes to the AEDM and AEP roles within an MOT business.
This will mostly affect larger MOT businesses with multiple sites, where the AEDM role has been delegated to someone other than the AE/AEP.
However, these changes also mean that smaller MOT businesses are now able to nominate a senior manager as AEDM, where this would result in more effective fulfilment of the role.
We have detailed these changes and the potential implications below, as well as how MOT Juice can help you stay compliant with these changes…
The AEDM role has responsibility for all MOT testing operations and is currently held by an AE principal – a sole trader, a partner or for a limited company a director or officer of the company. For large organisations with multiple sites the AE may nominate a senior manager to perform this role.
In Special Notice 02-22, the DVSA have ruled that “the AEDM should normally be a business principal, but that all AE’s should be able to nominate a senior manager where this would result in more effective fulfilment of the role.”
So now, any MOT business can now nominate the AEDM role to someone other than the AEP, where this will result in more effective fulfilment of the role.
However, there are some considerations should you decide to do this… which I will detail in the next section: AE Training.
To summarise- “An AEDM must be a person who has an overall view of the entire MOT business. It must be a person who can authorise and effect change, rather than just report what is needed to those with the power to effect the change.
The MOT Testing Guide – Section M will be updated to explain more fully the tasks and responsibilities of an AEDM.”
Special Notice 02-22 reads: “An Authorised Examiner Designated Manager (AEDM) is required to successfully attend a level 3 course in MOT Test Centre Management.
Following the change to the eligibility of the AEDM, if an Authorised Examiner (AE) opts to nominate a senior manager to take the role of AEDM, who is not an Authorised Examiner Principal (AEP), an AEP will still need to attend the course.
This is to ensure an AE is fully conversant with the legal and regulatory responsibilities and what is involved in operating a compliant MOT garage. The course should also make the AE aware of what they should expect from their AEDM.”
So, if you do decide to nominate the AEDM role to someone other than the AE/AEP, the AEP will now need to attend a level 3 course in MOT Test Centre Management.
MOT Juice can provide this course, which is a 2 day on-site course with an assessment at the end. Contact us on 01293 911 120 to discuss your requirements.
Special Notice 02-22 goes on to say: “Authorised Examiner Principals (AEPs) are the people who make up the business – the sole trader, partners in a partnership, directors in a company. They are legally responsible for the entity.
Currently they do not have direct access to the MOT testing service.
From 2 March 2022 all new applicants or current AE’s that wish to make a change to their approval will be assigned an AEP role that allows them to use the MOT testing service.
This will give access to information about their authorised examiner (AE), vehicle testing stations (VTSs), MOT staff and tests carried out under their approval.
In line with the Data Protection Act you will only be able to see information about your own authorisation.
This will allow you to:
1. View and monitor the work taking place under your authorisation.
2. View your approval details to ensure they are kept up to date.
If your AE details are up to date and correct you do not need to do anything.
If you need to make a change to your approval such as add/remove a director or change an AEDM, you will need to:
1. Complete a VT01 and send it to firstname.lastname@example.org.
2. Check all conditions are met for the type of change requested.
3. Each AEP will need to create an account on MTS. This must be done by the individual themselves.
If you already have an account, you do not need to create another one. The role will be added to your original account.”